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Associate Vice President, Financial Operations/Controller position at Emory University

Reporting to the Vice President of Finance and Treasury, the Associate Vice President of Financial Operations and Comptroller (Comptroller) serves as the head of financial affairs and accounting for the University. JOB DESCRIPTION:
  • Is responsible for the planning, development, implementation and evaluation of all accounting functions of the University; serves as a primary advisor to the Vice President of Finance and Treasury and other University executives on the University’s financial condition.
  • Provides oversight of the Office of the Comptroller, including general accounting, endowment and restricted gift accounting, capital equipment inventory, payroll, accounts receivable and other accounting operations.
  • Responsible for maintaining up-to-date and accurate general ledger, transaction and financial management reports, including monthly, quarterly and annual financial statements, reconciliations and management reports.
  • Responsible for producing timely financial reports and analysis to support decision making.
  • Serves as a close partner with Emory Investment Management teams to support accounting for endowments and investment activities, including endowment management software and expense allocation.
  • Oversees consolidation and various accounting interactions with Emory Healthcare system accounting teams and plays a critical role in liaising with government agencies, foundations and sponsored research activities.
  • Ensures alignment with finance division and university-wide strategy, goals and objectives.
  • Develops measures to ensure activities support this alignment.
  • Assists in compiling and preparing financial analyses, trends and reports, whether financial or operational in nature.
  • Oversees financial accounting functions and data processing, ensuring accounting procedures are followed using GAAP/FASB.
  • Manages the University’s external financial reporting process. Manages the timeliness and completeness of monthly, quarterly, and annual reconciliations and reports to support ongoing external audit and financial reporting integrity for senior management and the Board.
  • Establishes and maintains comprehensive internal controls designed to mitigate risk, protect assets, and support the university’s financial infrastructure.
  • Designs internal controls that provide assurance in the achievement of specified objectives, including: 1) effectiveness and efficiency of operations, 2) compliance with laws and regulations, and 3) reliability of financial reporting.
  • Serves as the business partner and primary liaison between the Office of the Comptroller and business managers across the university.
  • Ensures that appropriate financial systems and internal controls are in place to safeguard University assets and that accounts are properly maintained to properly reflect accurate financial data.
  • Monitors and supervises all University asset and liability accounts; ensures that the appropriate accounting methodology, techniques, policies and reconciliations are adopted in the finance division and operations of the university.
  • Establishes accounting policies and procedures for the University’s accounting and financial transactions, ensuring that they meet internal control and compliance standards and consider an appropriate balance between costs and benefits.
  • Provides oversight of federal, state, and local tax compliance as well as our non-resident community regulatory processes.
  • Provides support for international tax positions and payments made (visitors, scholars, students, employees, etc.) under foreign initiatives.
  • Establishes and continually improves policies and procedures regarding the University’s internal accounting controls and accounting and disbursement practices; ensures that they are communicated effectively to the university community.
  • Instills a culture of continuous improvement and demonstrates the ability to work in a dynamic environment where needs change and solutions must be flexible.
  • Conceptualizes and leads complex initiatives that are critical to the success of organizations.
  • Identifies and articulates opportunities for improvement.
  • Works with the Chief Compliance Officer and internal audit divisions to support compliance efforts with applicable federal and state laws and regulations and other regulators related to financial policies,
  • Internal Tax Code and various State Departments of Tax Services, Department of Education, Department of Labor and other agencies as required.
  • Provides advisory services to offices reporting to the Vice President Research, including data collection and analysis to support facility and administration rate negotiations with the federal government.
  • Collaborates with other units on operational matters, accounting for legal matters, entity structure, joint ventures, acquisitions and divestitures, and external audit matters (Office of the General Counsel, Procurement, Accounts suppliers, research administration, etc.).
  • Collaborates with Human Resources on procedures and operational areas that affect payroll services and benefits decisions.
  • Creates a cohesive work team that works collaboratively to achieve the financial goals and mission of the university.
  • Oversees the recruitment, performance and training of team members and continuously reviews staff strengths and development opportunities to maintain a well trained, highly engaged and motivated team.
  • Influences and inspires others by applying the principles of teamwork and trust.
  • Provides oversight of the annual external audit process and the compilation of corporate financial statements and other University GAAP financial statements.
  • Recognized as a subject matter expert for financial audits and must be able to work successfully with external auditors.
  • Ensures timely distribution of University financial statements and other financial data to all internal and external users.
  • Provides oversight of the annual benefits development process in conjunction with Emory Human Resources and integrated financial and budget planning teams.
  • Ensures annual over/under recovery is well articulated to all parties involved and factored into future marginal rates, if required.
  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree in accounting, commerce, or related field and 10 years of experience in financial management, which must include accounting experience in higher education, accounting and/or auditing experience in a large, complex organization and direct management experience.
  • Active chartered accountant status required. A master’s degree in business, accounting or a related field is strongly preferred.
  • Extensive working knowledge of GAAP, Financial Accounting Standards Board (FASB), American Institute of Certified Public Accountants (AICPA) and Federal compliance requirements is required.
  • Experience with PeopleSoft or other current financial system is required.

NOTE: This position will have the ability to work from home on a regular basis, but must be able to travel to Emory University on a flexible weekly schedule based on business needs. The schedule is based on agreed guidelines from the Department of Labor. Emory reserves the right to change remote work status with notice to the employee. LINK TO APPLY: https://staff-emory.icims.com/jobs/88410/associate-vice-president%2c-financial-operations-controller/job?mode=view

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